Frequently Asked Questions
- When is alcohol permitted at my event?
Beer, wine and champagne are permitted. No other alcoholic beverages may be served or allowed on the premises. The Outdoor or Indoor Bar and kegs of beer must be placed in designated areas. No alcohol is permitted in parking areas. There is an alcohol prohibition for all high school, sorority and fraternity groups. (See 'Alcoholic Beverages' section in the Facilities Rules and Use Agreement form).
- Can an Espresso server setup anywhere?
No. There are specific locations where the server can setup. Please inquire with the facilities staff.
- My caterer is not on your approved list. Can I still use them?
Only approved caterers on our catering list are allowed to work at our facilities. There is a wide variety of options, menus and services provided. Please inquire with the facilities staff about these choices. Please read our Approved Caterer or Non-Catered Option document.
- Can I have a pot-luck or non-catered option at your facilities?
Certainly. Please carefully read our instructions for events that use pot-luck catering. Contact the facilities staff to see if this option meets your needs. Please carefully understand that no hired staff may work within the facility or on the grounds. Violating this condition is grounds for immediately termination of your Reservation agreement. Please be aware that important legal, financial and insurance liabilities govern who can work at our facilities. Please see the Approved Caterer or Non-Catered Option document.
- Can I use Styrofoam or other foam products at my event?
No. The Regional Parks DO NOT permit the use of any Styrofoam or foam products for any event. The use of plastic products that are NOT recyclable, or not washed and reused are strongly discouraged. (See 'Disposable Products' section of the Facilities Rules and Use Agreement form).
- Can I barbecue on the patio or lawn? When am I not permitted to barbecue?
Barbequing must be approved by the Facilities Supervisor and is allowed only in designated areas. There is no barbequing, preparation, cooking or serving allowed on the patio, decks, walkways or lawns, with the exception of the Temescal Beach House.
No barbequing will allowed during EBRPD Red Flag Alerts as posted by the Regional Park district. (See 'Barbecue' section of the Facilities Rules and Use Agreement form).
- If the weather is hot can I have my DJ play on the patio?
No. Your DJ, band or other entertainment is not permitted to play amplified instruments outside any of our Regional Parks facilities. Amplified music from within the buildings are not to project farther than 50 feet. Please be considerate of our other park guests, its not just courtesy its the law.
- Can I serve food from a buffet on the patio?
No. We do not permit the serving of food from a buffet on the patio. Your guests may dine on the patio but we do not permit serving food there (all facilities). Caterers may butler food to guests on the patio.
- Can I setup my ceremony or guests on the lawn?
The ceremony cannot utilize the lawn area, for it is not part of the rented facility - it is for public use (Brazilian Room).
- Can my event place a tent on the Brazilian Room lawn?
No. The lawn area is for public use. No tents or furniture is permitted on the lawn.
- Can I supply my own patio tables and umbrellas at the Brazilian Room?
Yes. We can use our 4 patio tables and umbrellas, as provided by the Brazilian Room (at no charge). You can provide extra tables and umbrellas for your event (see our vendors list), check with the office about delivery and pickup requirements.
- Can my caterer use the patio for preparing food or barbecuing?
No. Special areas at each facility are set aside for food preparation and barbecuing. Please inquire with the facilities staff. Please review your contract for more information.
- Can I use a tent to cover the patio?
Tents are not permitted for use at the Brazilian Room facility, but you may use one on the Temescal Beach House patio. No tarps, tents or coverings are allowed unless approved by the Facilities Supervisor. See the Facility Delivery Policy.
- Can I use outdoor heaters at your facilities?
Yes. Ask your Caterer about choosing suitable outdoor heaters. Remember that they are flammable devices requiring special care and handling. Several of our Party Equipment vendors have outdoor heaters available for rental. See the Facility Delivery Policy.
- Can my musicians or DJ perform on the lawn?
No. The lawn area is not appropriate for placing your band/musicians for your event. Music in the building must be setup in the required space. Please discuss the use of performers for your ceremony with the facility staff. The Music Request Application is due to the Facility Office two weeks prior to the event. (See 'Music or Sound Amplifying Equipment' section of the Facilities Rules and Use Agreement form).
- Can I setup my outside bar anywhere I choose?
- Can I use confetti, rice, flower petals, birdseed, etc. at my event?
All forms of confetti, rice, flower petals, birdseed, streamers, glitter, poppers, etc may not be used in or around any facility or park. Balloons are allowed inside the buildings, they are not permitted to be released outdoors within the park environment. (See 'Confetti and Rice' section of the Facilities Rules and Use Agreement form).
- Can we make early deliveries to the facility? Can items be stored in your offices?
No. All deliveries must be completed within your contracted times. No items can be stored at our offices or facilities outside of your event times. (See 'Setup/Takedown and Deliveries' section of the Facilities Rules and Use Agreement form).
- Can I freely use any candles anywhere at the facility?
For a variety of fire safety and insurance purposes there are restrictions on the use of candles and other open flames. Please contact the facilities staff for more information. Please see our Candle Policy document. (See 'Candles' section of the Facilities Rules and Use Agreement form).
Candles are not allowed to be used outside at any facilities. (See 'Candles' section of the Facilities Rules and Use Agreement form).
- We plan to have children under 15 at our event. Do they need to be supervised?
Yes, all children 15 years and younger must be supervised by an adult at all times. Children are not permitted in the landscaping, climbing the facility walls or roof, or defacing or damaging facility property. All of our facilities are located in public parks, please be responsible, observant and respectful of our public properties. Please carefully read our Children Supervision Policy document. (See 'Children' section of the Facilities Rules and Use Agreement form).
- Can we fund-raise or sell goods at our event?
The East Bay Regional Park District will not permit the sale, solicitation, peddling or rental of goods, merchandise, edibles or collect any money at its facilities, unless you obtain prior written permission from the Facilities Supervisor. (See 'Solicitation and Sales' section of the Facilities Rules and Use Agreement form).
- Can my reservation be terminated in the event of an emergency, casualty or other occurrence?
The East Bay Regional Park District reserves the absolute right at any time to cancel your reservation and terminate this agreement in the event of emergency, casualty, physical damage to the building, or other occurrence which in the sole discretion of the Facilities Supervisor or the District renders the facility unsuitable or unsafe for use by you, or which requires use of the facility for emergency purposes. For other definitions of occurrences see the Rules & Use Agreement. (See 'Termination by District', section of the Facilities Rules and Use Agreement form).
- How will I know how much of my Cleaning and Damage Deposit will be returned to me?
Please carefully read your Rules & Use Agreement and other documents that list your responsibilities for the reservation. Failure to follow any of the rules listed will result in a partial or no refund and/or billing, if the Facilities Supervisor deems it necessary. (See 'Cleaning and Damage Deposit', section of the Facilities Rules and Use Agreement form).