Poppies

Caterer / Vehicle Access Permit

How do I obtain a permit? 
You must complete all steps at least seven (7) working days before your event in order to receive an approved permit. If you do not complete the process in time, the permit will be cancelled. Vehicle access permits cannot be requested under 7 days. To complete the process: 

  1) Check to make sure your picnic site allows vehicle access.
  2) Call 1-888-EBPARKS (1-888-327-2757) option 2 to purchase a one-day vehicle access permit. 
  3) Pay applicable fee(s).
  4) Meet the insurance requirement.
  5) Provide the vehicle’s make, model and color; the driver’s full name, organization and phone number; and sign, date and return (fax/email/mail) the permit to the Reservations office. 
  6) Contact the Park Supervisor to coordinate access.

Which sites allow vehicle access? 
Vehicle access is available only at selected parks and sites with a picnic reservation.  View List of Vehicle Accessible Sites. Certain sites are designated DROP OFF ONLY: Please check the rules for the specific facility you will be using.  At drop-off sites, vehicles will be allowed in to drop off picnic supplies but they must be removed from the site within 30 minutes.  Vehicles will be allowed back in to load at a pre-arranged time.

How much does the permit cost? 
One-day permits are $75 with a $25 late fee for less than 15 days notice. Annual permits are $150.

What is the insurance requirement?
Permittee shall supply a Certificate of General Liability Insurance for coverage of at least $1,000,000.00 per occurrence including automobile liability coverage in the amount of $1,000,000.00 per occurrence. This coverage must be primary and apply to each vehicle being driven to the site. The certificate shall list East Bay Regional Park District, its officers, agents and employees as Additional Insured while Permittee is working in an East Bay Regional Park; the certificate holder address is "EBRPD, ATTN: Reservations Supervisor, 2950 Peralta Oaks Court, Oakland, CA 94605". 

QUARRY LAKES RESERVATIONS: Requires TWO Certificates of Insurance.
Email both certificates to: reservations@ebparks.org

  • Certificate #1: Permittee shall supply a Certificate of General Liability Insurance for coverage of at least $1,000,000.00 per occurrence including automobile liability coverage in the amount of $1,000,000.00 per occurrence. This coverage must be primary and apply to each vehicle being driven to the site. The certificate shall list East Bay Regional Park District, its officers, agents and employees as Additional Insured while Permittee is working in an East Bay Regional Park. The certificate holder address is EBRPD, ATTN: Reservations Supervisor, 2950 Peralta Oaks Court, Oakland, CA 94605
  • Certificate #2: Permittee shall supply a Certificate of General Liability Insurance for coverage of at least $1,000,000.00 per occurrence including automobile liability coverage in the amount of $1,000,000.00 per occurrence. This coverage must be primary and apply to each vehicle being driven to the site. The certificate shall list Alameda County Water District as Additional Insured. The certificate holder address is: ACWD 43885 South Grimmer Boulevard, Fremont, CA 94538

Do you have a list of approved caterers and vendors? 
Yes! The District's Annual Vehicle Access Permit list reflects the vendors who have submitted proof of insurance to the District and signed our Annual Vehicle Access Agreement. This list does not constitute an endorsement of any particular vendor. You are not required to use an approved vendor; however, if you use someone on this list you are not required to purchase a one-day permit.

List of Current Annual Vehicle Access Permit Holders
CATERERS: If your caterer has a valid Annual Vehicle Access permit from the East Bay Regional Park District, they do not need the One-Day Vehicle Access permit. You must still contact the park supervisor at least seven (7) working days in advance to arrange access. Click on the links below for more information:

  • No permit holders at this time

How do I apply for an annual vehicle access permit? 
If you own a catering company and would like to apply for the annual permit:
1. Create an account online at EBParks.org/Register (or login to your existing account)
2. Purchase annual vehicle access permit
3. Sign and return permit to Reservations Supervisor at reservations@ebparks.org along with current insurance documents.
4. Questions? Email reservations@ebparks.org or call the Reservations Department - 1-888-327-2757, option 2.

How do I CANCEL or CHANGE my permit? 
The annual vehicle access permit fee is NON-refundable. For one-day permits, refer to the Picnic Cancellation policy. Please keep in mind that picnic areas are outdoors and certain factors are beyond our control. No refunds will be issued for bees, bird droppings, wind or other uncontrollable factors.