Commercial Film/Photography Permit Form

Please read all of the conditions and then submit the form below. Thank you!


CONDITIONS

1. Permit is not transferable.

2. Permit is revocable at the will of the East Bay Regional Park District (“Park District”).

3. Permit holder(s) may not make any alterations to the landscape, erect any structures or interfere with public’s use of the parks.

4. Permit holder(s) must comply with all federal, state and local laws including those of the Park District’s Ordinance 38.

INSURANCE REQUIREMENTS

5. ALL PERMITS REQUIRE THE FOLLOWING INSURANCE

A. General Liability Insurance (bodily injury and property damage) on an occurrence basis in an amount not less than $2 million per occurrence and at least $2 million in the aggregate.

B. Automobile Liability (bodily injury and property damage) in an amount not less than $1 million per occurrence extending to owned, non-owned and hired vehicles.

C. Workers’ Compensation as required by law and Employer’s Liability with limits of $500,000 per occurrence (if employees will be used).

D. Certificates of Insurance - All insurance shall include East Bay Regional Park District as additional insured and the insurance shall be primary. The following must be noted on the Certificate of Insurance to demonstrate appropriate insurance coverage.

i. List as Certificate Holder:

East Bay Regional Park District
Risk Management
2950 Peralta Oaks Court
Oakland, CA 94605-038

ii. Additional Insured Endorsement - The following language must appear on the Certificate of Liability Insurance in the Description of Operations box:

“The East Bay Regional Park District, its officers, employees and agents are named as an additional insured with respect to liability arising out of (Filming or photography activities). This insurance shall be Primary.”

E. Required Endorsements - You must provide copies of the Additional Insured and Primary Insurance Endorsements and Waiver of Subrogation to the Park District. These are separate, stand-alone documents that you must provide in addition to the Certificate of Insurance:

  • i. Additional Insured Endorsements are required for General Liability and Auto Liability Insurance. Sample attached.
  • ii. Primary Insurance Endorsement is required for General Liability Insurance. Sample attached.
  • iii. Waiver of Subrogation Endorsement in favor of the Park District is required for Workers’ Compensation Insurance.

6. INDEMNITY
Permittee agrees to indemnify, hold harmless, defend and protect District, its officers, directors, agents, employees, and invitees (each of which is an indemnitee) from and against any and all claims, losses, damages, demands, liabilities, suits, costs, expenses (including attorneys' fees), penalties, judgments, or obligations whatsoever for or in connection with injury (including death) or damage to any person or the loss or damage of property to whomsoever belonging or pecuniary or monetary loss resulting from, arising out of, or in any way related to the Permit or activity conducted by or the omission of Permittee, unless the injury or loss is caused by the sole negligence or intentional and willful misconduct of District, its officers, directors, agents or employees. This section shall survive termination or expiration of this Permit.

PERMIT FEES

7. FILM PERMITS
4 - 6 Hours: $750.00
6 - 12 Hours: $1,250.00
Hourly Rate (up to 4 hours): $165.00 per hour
Student Film: No charge with submission of valid student ID

8. INDIVIDUAL/PORTRAIT PHOTOGRAPHY PERMIT FEES
Annual Photography Permit: $100.00
Single Use Photography Permit: No charge depending on impact to park and staff
Student Photography Permit: No charge with submission of valid student ID

10. ADDITIONAL FEES
Parking/entrance fees: vary by park and paid upon arrival
Picnic site, camp site or facility reservation fees: Contact Reservations for fees and availability at 1-888-327-2757, option 2, then option
Staff Overtime Rates: $75.00 per hour

11. PAYMENT (CHECK PAYMENTS ONLY)
Make check out to: East Bay Regional Park District
Mail to: Film Coordinator
2950 Peralta Oaks Court
Oakland, CA 94605

12. SUBMIT APPLICATION ONE OF TWO WAYS
Email a digital version of the Film Permit application [PDF] and all insurance documents to filmphotopermits@ebparks.org

Mail application, insurance documents and check to:
Film Coordinator
2950 Peralta Oaks Court
Oakland, CA 94605

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